Recording and Reporting Information
KVK Agri Products Limited Persons must record and report all information accurately and honestly. This includes, for example, time records, marketing orders, engineering or test results and financial reports.
One report that many employees and consultants use is the expense report. Employees and consultants are entitled to reimbursement for reasonable expenses incurred including expenditures for business courtesies, social amenities, gifts, and favors meeting the Rules for Business Courtesies section of this policy. All expense reports must be accurate, fully supported, and include only expenses allowable under KVK Agri Products Limited policies. Expenditures not reimbursable under government contracts (such as entertainment and alcoholic beverages) must be specifically identified.
Under various laws, including, but not limited to, SEC Rules, tax laws, the FCPA, Export Administration Regulations (“EAR”) or International Traffic in Arms Regulations (“ITAR”), KVK Agri Products Limited is required to maintain books and records reflecting KVK Agri Products Limited’s transactions. It is essential that these books and records are accurate. KVK Agri Products Limited Persons must ensure that they do not make false or misleading statements in financial reports, environmental monitoring reports and other documents submitted to or maintained for government agencies. KVK Agri Products Limited Persons involved in the preparation of KVK Agri Products Limited’s public filings should ensure that these filings contain full, fair, accurate and understandable disclosure and that they reflect on a timely basis all material information required to be included in such filings.
KVK Agri Products Limited Persons may not commit KVK Agri Products Limited to undertake any performance, payment or obligation unless authorized under the appropriate delegation of authority policies. The use of sideletters or “off-the-books” arrangements are prohibited. No KVK Agri Products Limited Persons may enter into transactions with customers, suppliers or other business partners that facilitate improper revenue recognition, expense treatment or accounting improprieties.
To ensure the accuracy and integrity of KVK Agri Products Limited’s books and records, KVK Agri Products Limited Persons must comply with Generally Accepted Accounting Principles (GAAP) and are required to follow those finance policies and procedures as set forth in the KVK Agri Products Limited Controller’s Manual.
KVK Agri Products Limited’s Division Managers, Controllers, and accounting and finance managers are responsible for ensuring all financial reports, analyses and other information for external disclosure is accurate, complete and reported per GAAP and company policies and procedures.
Dishonest and inaccurate reporting is strictly prohibited and can lead to civil or even criminal liability for the employee and/or KVK Agri Products Limited.